Privacy Policy

Effective Date: June 8, 2025 • Last Updated: June 8, 2025

Virtual Sales Pros LLC ("Company," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information you provide when you submit an application or opt into communications through our website.

1. Information We Collect

When you complete our application form, we may collect the following information:

Contact information: full name, email address, phone number, and state of residence
Application responses: answers to qualifying questions about availability, equipment, background, and schedule
Communication preferences: your opt-in or opt-out choices for SMS and marketing messages
Referral data: the source or referral code associated with your application, if applicable

2. How We Use Your Information

We use the information you provide to:

Process and evaluate your application for a remote sales position
Contact you regarding your application status, next steps, and interview scheduling
Send you text messages and/or emails about job opportunities, if you have opted in
Send marketing and promotional communications, if you have separately opted in
Maintain records for compliance and auditing purposes
Improve our recruiting process and website experience

3. SMS / Text Message Communications

By checking the SMS consent box on our application form, you expressly consent to receive text messages from Virtual Sales Pros LLC at the mobile number you provided. These messages may include:

Application status updates and next-step instructions
Interview scheduling reminders and confirmations
Information about open positions and recruiting events

Message frequency varies. Message and data rates may apply, depending on your mobile carrier plan.

To stop receiving SMS messages, reply STOP to any text message at any time. You will receive one final confirmation message and then no further messages.

For help, reply HELP to any text message or contact us at the address below.

Consent to receive SMS messages is not a condition of applying for or being considered for employment. Opting out will not affect your application.

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following limited circumstances:

Affiliated insurance partners: your application information may be shared with affiliated insurance companies and their managing general agents for recruiting and onboarding purposes
Service providers: we use third-party vendors (including scheduling, CRM, and SMS platforms) to operate our recruiting process; these vendors are contractually required to protect your information and may not use it for their own purposes
Legal compliance: we may disclose information when required by law, regulation, or valid legal process
Business transfers: in the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All categories above exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

5. Data Retention

We retain your application information for as long as necessary to fulfill the purposes described in this policy, or as required by applicable law. If you are not selected for a position, we may retain your information for up to two (2) years to consider you for future opportunities, unless you request deletion.

6. Your Rights and Choices

You may have the following rights with respect to your personal information, depending on applicable law:

Access: request a copy of the personal information we hold about you
Correction: request that we correct inaccurate or incomplete information
Deletion: request that we delete your personal information, subject to legal retention obligations
Opt-out of SMS: reply STOP to any text message, or contact us directly
Opt-out of email: click the unsubscribe link in any email or contact us directly

To exercise any of these rights, contact us at the address listed in Section 10.

7. Cookies and Tracking

Our application form may use referral parameters in the URL to track the source of your application. We do not currently use advertising cookies or third-party tracking pixels on the application form.

8. Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

9. Children's Privacy

Our services are intended for individuals 18 years of age or older. We do not knowingly collect personal information from individuals under 18. If you believe we have inadvertently collected information from a minor, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top. Continued use of our application form after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights, or need to opt out of communications, please contact us:

Company: Virtual Sales Pros LLC / Giddens Organization
Email: tcrouchbusiness@gmail.com

This policy was prepared for informational purposes. It does not constitute legal advice. You should consult a licensed attorney to ensure full compliance with applicable state and federal laws.